The categories of client information that we collect, hold and share include:
We use the pupil data:
We collect and use pupil information under on the following lawful bases:
The completed educational psychology report will be stored electronically on a home computer for a period of four years (for the purpose of any future re-assessment), accessed by password and only by the author of the report. It is the responsibility of those commissioning the report to keep the electronic copy safe once received. In order to adhere to data protection, reports are emailed to the school or parent who commissioned the report, with password protection. The password will be sent in a separate email to the report.
Background forms, any hard copies of reports and assessment booklets will be shredded after assessment.
For work commissioned by parents: Information is only shared with parents. It will not be shared with schools or other professionals, unless specific parental consent (written or verbal) has been obtained.
For work commissioned by schools: Information is shared with the commissioning school and, in the case of individual pupil assessments and consultations, with the parents or legal guardians of the child.
We will share information without consent if it required by law, directed by a court of if the benefits to a child that will arise from sharing the information outweigh both the public and individual’s interest in keeping the information confidential.
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact: Kathleen Gayton, Educational Psychologist.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Kathleen Gayton, Educational Psychologist